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The Archives of Ontario (the institution) received a request under the Freedom of Information and Protection of Privacy Act (the Act) for access to an April 6, 1976 memo entitled "Position Paper on Grandview", which related to the Grandview Training School.
The record is a two-page memorandum sent to the Minister of Correctional Services from the Ministry's Director of Information Services. It describes four incidents of alleged inappropriate behaviour involving staff and wards at Grandview Training School, and the actions taken by the institution in respect of each incident. None of the individuals involved in the incidents are named in the record.
Partial access to the record was granted. Sections 21(1), 21(2)(f), (g) and (i), and 21(3)(b) and (d) of the Act were relied on by the institution to deny access to the remaining portions of the record. According to the institution, no affected persons were notified before making a decision regarding access "because none of the individuals is specifically named and identifiable in the record at issue".
The requester appealed the institution's decision to this office.
The Appeals Officer assigned to the case obtained and reviewed a copy of the unsevered record. Mediation of the appeal was unsuccessful and the matter proceeded to inquiry. Notices of Inquiry were sent to the institution and the appellant, together with an Appeals Officer's Report, intended to assist the parties in making representations concerning the subject matter of the appeal. Written representations were received from both parties. In its representations, the institution raised sections 14(1)(a) and (b) of the Act as new exemptions, and the appellant was given an opportunity to provide additional representations on these sections.
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