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The Ministry of Community and Social Services (the Ministry) received a request under the Freedom of Information and Protection of Privacy Act (the Act) for access to information relating to the requester's employment history with the Ministry. The requester specifically wished to receive copies of any documents which might indicate the date upon which she began her Developmental Secondment as a Telecommunications Officer in the Accommodation Section of the Ministry.
In response to this request, the Ministry granted the requester access to an inter-office memorandum from an individual in its Financial and Capital Planning Department, dated July 12, 1993. This document states, in part, that:
If memory serves me correctly, it was sometime in the fall of 1989 that you assumed the position in Telecommunications.
The requester took issue with the contents of this memorandum as she believed the starting date for her Developmental Secondment was earlier than that specified in the document. She then requested, pursuant to section 47(2)(a) of the Act that the Ministry correct its records to reflect a starting date earlier than "in the fall of 1989". The Ministry refused to do so. Instead, the Ministry advised the requester that, pursuant to sections 47(2)(b) and (c) of the Act, it was prepared to attach to its records a statement of disagreement from the appellant, and to notify any person or body to whom the information about her starting date had been disclosed in the previous year, of the statement of disagreement. The requester appealed the Ministry's decision to the Commissioner's office.
The mediation of this appeal was not successful and notice that an inquiry was being conducted to review the Ministry's decision was sent to the appellant and the Ministry. Representations were received from both parties.
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