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On September 5th and 6th, 1990, the requester made two separate requests to the Ministry of Correctional Services (the "institution") for copies of three letters and an investigative report related to complaints the institution had received about him in his capacity as an employee. The institution issued one decision with respect to both requests, denying access to the records in their entirety pursuant to sections 13, 21 and 49(b) of the Freedom of Information and Protection of Privacy Act (the "Act"). The requester appealed that decision to this office.
In accordance with our normal practice, the Appeals Officer assigned to the case obtained a copy of the records, which are described as follows:
1. Letter dated March 19, 1990 from an individual to the institution;
2. Letter dated July 31, 1990 from an inmate to the institution;
3. Letter dated July 31, 1990 from a second inmate to the institution;
4. Report of investigation dated August 28, 1990.
During the course of mediation, the head agreed to release a severed copy of Record 4 to the appellant. The institution also clarified its position with respect to the exemptions claimed. Records 1, 2 and 3 were exempted under section 49(b). The severed portions of the first paragraph and first three lines of the second paragraph on page 1 ("excerpt 1"), lines 8-10 and 12-15 of the second paragraph on page 1 ("excerpt 2) and the severed portions on page 2 ("excerpt 3) of Record 4 were exempted under sections 21 and 49(b). The severed portion of page 3 of Record 4 ("excerpt 4") was exempted under section 49(a), with reference to section 13.
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