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The Ministry of Government Services (the "institution) received a request under the Freedom of Information and Protection of Privacy Act (the "Act") for access to "a copy of [the requester's] personnel file, including copies of all documentation of allegations made against [the requester]" relating to an employment matter.
The institution informed the requester that access was granted to his personnel and payroll records. In addition, the requester was informed that the documentation of allegations made against him "contain information which may affect the interests of other parties". The institution gave these individuals an opportunity to make representations concerning disclosure of the remainder of the records.
Subsequently, the institution informed the requester that access was denied to the remainder of the records pursuant to sections 14(1)(b) and (e), 14(2)(c), 20, 21(2)(h) and (i), 21(3)(b) and 49(b) of the Act.
The requester appealed the institution's decision.
A copy of the records was obtained and reviewed by the Appeals Officer. They consist of 75 pages and are described as follows:
1. "Report for Toronto Region Property Management Division", dated March 14, 1991 (32 pages)
2. "Internal Audit Report with covering memo", dated March 20, 1991 (17 pages)
3. "Hearing Summary", dated April 15, 1991 (14 pages)
4. "Discussion", dated February 1, 1991 (7 pages)
5. "Introductory Remarks", not dated (2 pages)
I note that Appendices I and II, which are attached to Record 2, contain some information which is not responsive to the appellant's request and falls outside the scope of this appeal. These non-responsive parts of the appendices should not be released to the appellant. Enclosed with the institution's copy of this order is a highlighted copy of the two appendices, indicating the portions that should be released.
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