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The Ministry of Housing (the Ministry) received a request under the Freedom of Information and Protection of Privacy Act (the Act) for access to all information concerning the requester in the custody or under the control of the Ministry or of any "organization that the Ministry is responsible for". The requester indicated that he was specifically interested in accessing his personal information held by the Metro Toronto Housing Authority (the MTHA). The requester also asked to be provided with information concerning the "retention and disposal standards" for the requested records.
The Ministry acknowledged the request and informed the requester that it would be processed as two separate files: one for the Ministry and one for the MTHA. The Ministry granted the requester partial access to the records originating from the Ministry. Portions of the records were withheld from disclosure pursuant to sections 49(b), (c) and (d) of the Act. The Ministry informed the requester that his personal information files are retained for one year. He was subsequently advised that no records existed that were responsive to the request concerning the MTHA.
The requester appealed the decisions of the Ministry. The requester maintained that additional records exist, in both the Ministry and the MTHA, that are responsive to his requests, that the Ministry failed to provide him with a complete retention schedule, and that some records were illegible. He also indicated that he wished to obtain access to the records in their entirety. The Commissioner's office opened two separate appeal files to deal with these matters: P-9200385 (MTHA's file) and P-9200386 (Ministry's file).
The appellant subsequently submitted another request to the Ministry for very similar information as was the subject of the two aforementioned requests. The Ministry provided the appellant with full access to the requested records and indicated that it had already provided him with partial access to those records that had been included in his previous requests.
The appellant appealed, claiming that additional records exist that are responsive to this request. He again maintained that the Ministry failed to provide him with a complete retention schedule, and that some records were illegible. The Commissioner's office assigned Appeal Number P-9300200 to this file.
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