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This appeal was received pursuant to subsection 50(1) of the Freedom of Information and Protection of Privacy Act, 1987, as amended (the "Act"), which gives a person who has made a request for access to a record under subsection 24(1) or a request for access to personal information under subsection 48(1) a right to appeal any decision of a head to the Information and Privacy Commissioner.
BACKGROUND:
The appellant is a former employee of the Ministry of Labour (the "institution"). She was dismissed from her job after 10 years service and subsequently filed a number of grievances against her former employer. She seeks access to copies of all her personal information spanning a 10-year period at the institution as she is currently involved in proceedings with the institution at the Public Service Grievance Board.
On April 24, 1989, the appellant made the following request for personal information:
Detailed description of personal information:
copy of any and all files, correspondence, documentation, reports etc. including memoranda, notes, notes of telephone conversations with or about [the appellant], records of meetings, investigations, hearings, etc. regarding [the appellant] at which she was or was not present, transcripts, electromagnetic recordings, photostatic recordings, facsimile transmissions, performance appraisals, position descriptions, grievances, medical records, etc. held in any location pertaining to [the appellant].
The appellant went on to provide examples of locations and file categories within the institution that her request was to encompass including, but not limited to, the institution's Finance and
Administration Division, the Minister's Office, the Deputy Minister's Office, the Occupational Health and Safety Division, the Industrial Relations Division, and the Public Service Grievance Board.
On May 24, 1989, the institution's Freedom of Information and Privacy Co-ordinator (the "Co-ordinator") wrote to the appellant to inform her that the statutory 30 day time limit for responding to her request had been extended for a period of 21 days for the following reasons: her request involved a search through a large number of records and "consultations between various branches of this Ministry as well as with other Ministries" were necessary to respond to the request.
The appellant appealed the head's decision regarding the time extension by letter dated May 30, 1989 and a file was opened under Appeal Number 890176. Notice of the appeal was sent to the appellant and the institution.
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