The Carleton Board of Education (the institution) received a request under the Municipal Freedom of Information and Protection of Privacy Act (the Act) for access to records that show standings of the institution's schools in provincial reviews for Grade 11 and 12 physics and chemistry (1987 to 1988) and Grade 9 geography (1986 to 1987); and the results, both school-by-school and boardwide, of all system-wide tests given since 1983 in English, mathematics and science courses for Grades 9 to 12 and Ontario Academic Credits (OAC).

In response to the request, the institution provided access to the following five records:

(a) mathematics examination results for the years 1988-1990;
(b) the system-wide results for Grade 12, general level English examinations, January 1988 - January 1990;
(c) the system-wide results for OAC I English examinations, January 1988 - January 1990;
(d) physics examination results, spring of 1988; and
(e) chemistry examination results, spring of 1988.

The records indicate the average mark obtained in a given year from the examination results of the students attending the institution's schools. These records also indicate the average mark obtained after all the examination results of the individual schools were compiled for a given year. Where a particular school did not participate in examinations in a given year, this was indicated in an accompanying document that was sent to the appellant. However, the five records that were sent to the appellant identify each school not by name, but by an alphabetical code designation. The requester appealed the institution's decision not to identify each school by name.

According to the institution, it does not have a record which correlates a school to an alphabetical code for the chemistry and physics examination results of 1988. The institution submitted an affidavit in support of this contention. However, the institution acknowledged that it had two records which identify the alphabetical code that has been assigned to particular schools for the years January 1988-1990 regarding English examinations, and for the years 1988-1990 concerning mathematics examinations. The institution has denied access to these two records under sections 11(c) and 14 of the Act. The appellant has agreed to restrict her appeal to a determination of whether these two records are exempt from disclosure.