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Document		PC07-41, PC07-45; MC07-29, MC07-33


File #		PC07-41, PC07-45; MC07-29, MC07-33


Summary		Unshredded documents set aside for disposal found at courthouse. The records are subject to the Act. Section 65(5.2)/52(2.1) (records relating to a prosecution) – does not apply. Section 2(1) (definition of personal information) – the records contain personal information Section 37/27 (record available to the general public) – not applicable; the records are subject to the privacy provisions of the Acts. Section 40(4)/30(4) (disposal of personal information) – some of the disposal methods were not in accordance with the Act. Recommended that the City of Toronto: 1. Draft a comprehensive policy on records and information destruction. 2. Provide staff training on the policy. 3. Ensure that new staff orientation includes training on privacy protection and the secure destruction of records 4. Ensure that either secure bins or paper shredders are located in all Old City Hall Offices. 5. Ensure that a certificate of destruction is provided by service providers once destruction has taken place.


Legislation		FIPPA Regulation 460 s.4 2(1) personal information Section 37 40(4) MFIPPA 2(1) personal information Section 27 30(4)


Subject Index		Personal Information (Definition) disposal


Investigator		Mark Ratner


Published		Dec 12, 2008


Type		Privacy Complaint Report


Orders and Reports Considered		P-994 MC-980018-1 PO-2703 HO-001


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