Guidance

The Office of the Information and Privacy Commissioner  publishes guidance documents to promote compliance with Ontario’s access and privacy laws.

New materials are posted on an ongoing basis. If you are looking for a guidance on a topic that is not listed here, please contact us.

Found 229 results

Title / Description Topic Type Date

Responding to a Health Privacy Breach: Guidelines for the Health Sector
This publication replaces the guidance document, What to do When Faced With a Privacy Breach: Guidelines for the Health Sector.
Oct 04 2018

Access Fact Sheet: Third Party Information Exemption
Access | Access Request Process Fact Sheets Sep 26 2018

Privacy Fact Sheet: General Data Protection Regulation
Legislation | Privacy Fact Sheets Jul 11 2018

Lesson Plan: Privacy Rights of Children and Teens
Personal Information | Privacy | Technology And Security | Youth Educational Material Jun 18 2018

Lesson Plan: Know the Deal: The Value of Privacy
Personal Information | Privacy | Technology And Security | Youth Educational Material Jun 18 2018

Lesson Plan: Getting the Toothpaste Back into the Tube: A Lesson on Online Information
Personal Information | Privacy | Technology And Security | Youth Educational Material Jun 18 2018

Fees, Fee Estimates and Fee Waivers
Best Practices | Professional Guidelines Jun 11 2018

Smart Cities and Your Privacy Rights
Privacy | Technology And Security Fact Sheets Apr 27 2018

Joint Federal Provincial Territorial Letter to Minister of Infrastructure and Communities on Smart Cities Challenge
Privacy | Technology And Security Letters Apr 26 2018

Disposing of Your Electronic Media
This fact sheet provides guidance on how Ontario public institutions and health information custodians can securely destroy personal information when disposing of electronic media.
Information Management | Technology And Security Best Practices | Fact Sheets Mar 06 2018

Privacy by Design
Privacy Papers Jan 30 2018

Comments of the Information and Privacy Commissioner of Ontario on the Proposed Regulation under Part X of the Child, Youth and Family Services Act, 2017
Comments from the Information and Privacy Commissioner on the proposed regulation under Part X of the Child, Youth and Family Services Act.
Legislation | Youth Submissions Jan 22 2018

Comments of the Information and Privacy Commissioner of Ontario on Bill 160
Submissions Nov 20 2017

Annual Reporting of Privacy Breach Statistics to the Commissioner – Requirements for the Health Sector
Health | Legislation | Privacy Best Practices | Professional Guidelines Nov 10 2017

Joint Federal Provincial Territorial Letter to Council of Ministers of Education on the Importance of Privacy Education
Privacy | Technology And Security | Youth Letters Nov 08 2017

IPC 2017 GPEN Sweep Report: Online Educational Services
Personal Information | Privacy | Technology And Security | Youth Best Practices | Reports Oct 24 2017

Reporting a Privacy Breach to the Commissioner: Guidelines for the Health Sector
Health | Privacy Best Practices | Professional Guidelines Aug 31 2017

Frivolous and Vexatious Requests
Access Request Process Fact Sheets Aug 22 2017

Guidance on the Use of Automated Licence Plate Recognition Systems by Police Services
This guidance document outlines the key obligations of police under privacy legislation in their use of ALPR systems and provides guidance, including best practices, on using these systems in a privacy-protective manner.  It addresses the use of ALPR systems for public safety purposes, in particular for the purpose of alerting an officer in an ALPR-equipped vehicle to the...
Law Enforcement/policing | Privacy | Technology And Security Best Practices | Papers | Professional Guidelines Jul 04 2017

Big Data Guidelines
May 17 2017

Comments of the Information and Privacy Commissioner of Ontario on the Proposed Open Meeting Amendments in Bill 68
Apr 11 2017

Fact Sheet: Reasonable Search
This fact sheet answers some frequently asked questions about reasonable searches for records.
Access | Access Request Process | Appeal Process Best Practices | Judicial Review | Professional Guidelines Apr 11 2017

Submission to the Standing Committee on Bill 89, Supporting Children, Youth and Families Act, 2017
Commissioner Brian Beamish presented his submission on Bill 89, Supporting Children, Youth and Families Act, 2017 to the Standing Committee on Justice Policy on Thursday, March 30, 2017.
Legislation Submissions Mar 30 2017

Submission to the Standing Committee on Bill 84, Medical Assistance in Dying Statute Law Amendment Act, 2017
Commissioner Brian Beamish presented this submission to the Standing Committee on Finance and Economic Affairs on March 23, 2017.
Mar 23 2017

Open Government and Protecting Privacy
The IPC strongly supports Open Government initiatives and encourages Ontario institutions to be more open and transparent, and to enhance their engagement with the public. This document offers guidance for institutions on how to move towards increased government transparency without negatively affecting individuals’ privacy.
Open Government | Privacy Mar 15 2017

Collection, Use and Disclosure Complaint Form (PHIPA)
Health | Privacy Forms Feb 28 2017

Access/Correction Complaint Form (PHIPA)
Access | Health | Privacy Forms Feb 28 2017

Code of Procedure for Matters under the Personal Health Information Protection Act, 2004
PHIPA Code of Procedure
Health | Legislation Best Practices | Professional Guidelines Feb 28 2017

PHIPA Practice Direction #5: Collection, Use, and Disclosure Complaint Form
Health Best Practices | Professional Guidelines Feb 28 2017

PHIPA Practice Direction #4: Access/Correction Complaint Form
Access | Access Request Process | Health Best Practices | Professional Guidelines Feb 28 2017

PHIPA Practice Direction #3: Publicly Released Decisions Under the Personal Health Information Protection Act, 2004
Access | Health Best Practices | Professional Guidelines Feb 28 2017

PHIPA Practice Direction #2: Responding to a Request for Access to Personal Health Information
Access | Access Request Process Best Practices | Professional Guidelines Feb 28 2017

PHIPA Practice Direction #1: Clarifying Access Requests
Access | Access Request Process | Health Best Practices | Professional Guidelines Feb 28 2017

Submission to the Standing Committee on Social Policy on Schedule 2 of Bill 59, Putting Consumers First Act, 2016
Commissioner Brian Beamish submitted comments to the Standing Committee on Social Policy on Bill 59, Schedule 2 of Bill 59, Putting Consumers First Act, 2016.
Submissions Feb 08 2017

Big Data and Your Privacy Rights
The emergence of big data as a tool to manage and analyze large and complex data sets offers great promise and opportunity, but also raises serious privacy challenges and considerations, especially to personal privacy. Public and health sector institutions increasingly use big data tools to improve programs and public services and ensure they are supported by better...
Privacy Fact Sheets Jan 25 2017

The Privacy Protective Roadmap-Issues and solutions in the context of a collaborative service delivery development: The Situation Table
 
Webinars Dec 06 2016

Online Educational Services: What Educators Need to Know
Personal Information | Youth Brochures | Professional Guidelines Nov 25 2016

Submission to the Standing Committee on the Legislative Assembly on Bill 41, Patients First Act, 2016
This submission addresses the privacy implications of the proposed Bill. The goal of our recommendations is to enhance the protection of personal health information of Ontarians.
Health | Personal Information Submissions Nov 23 2016

Fact Sheet: Video Surveillance
This fact sheet highlights the important factors an institution must consider before implementing a video surveillance system.
Privacy | Surveillance | Technology And Security Best Practices | Fact Sheets | Professional Guidelines Nov 09 2016

Improving Access and Privacy with Records and Information Management
This guidance is designed to help institutions implement better record and information management practices and enhance the public’s ability to access information.
Access | Access Request Process | Appeal Process | Legislation | Open Government Best Practices | Professional Guidelines Nov 03 2016

Fact Sheet: What is Personal Information?
This fact sheet explains the meaning of the term “personal information,” and answers frequently asked questions.
Access | Access Request Process | Personal Information | Privacy Fact Sheets | Professional Guidelines Oct 20 2016

Your Business is Affected by a Freedom of Information Request: What You Should Know
This fact sheet outlines what to expect when an institution contacts you about an access request, your options for appeal, and other frequently asked questions. This document is part of a series designed to keep the public and professionals up to date with the IPC’s interpretations of access and privacy laws.
Access | Access Request Process Fact Sheets Oct 04 2016

Investigation into Records Management Practices at TO2015
Full report on the Commissioner’s investigation into the records management practices of the Toronto Organizing Committee for the 2015 Pan American and Parapan American Games (TO2015).
Access Special Reports Sep 29 2016

You are Affected by a Freedom of Information Request: What You Should Know
This fact sheet seeks to answer some of the common questions you may have about the freedom of information process. This document is part of a series designed to keep the public and professionals up to date with the IPC’s interpretations of access and privacy laws.
Access | Appeal Process | Privacy Best Practices | Fact Sheets Sep 26 2016

Fact Sheet: Communicating Personal Health Information by Email
This fact sheet describes the risks of using email and custodians’ obligations under the Personal Health Information Protection Act. It outlines some of the technical, physical and administrative safeguards needed to protect personal health information when communicating by email and the policies, procedures and training custodians should have in place.
Health | Technology And Security Best Practices | Fact Sheets | Professional Guidelines Sep 15 2016

Open Government: Key Implementation Considerations
This guidance document provides institutions with an overview of important factors to consider when implementing Open Government including the need for institutional leadership, commitment, governance and resources to support culture change and sustain the program over time, learning from others, engaging both internal and external users, and meeting legal requirements.
Open Government Papers Sep 06 2016

Open Government: Key Concepts and Benefits
This guidance paper is intended as a starting point for institutions considering Open Government and highlights two critical goals: enhancing access to government-held information and public participation.  It includes a discussion about making government-held information open by default and at little or no cost, and ways to enable a true two-way dialogue with the public.
Access | Open Government Papers | Professional Guidelines Sep 05 2016

Speaking Engagement Request Form
Aug 19 2016

Technology Fact Sheet – Protecting Against Ransomware
This Fact Sheet from the IPC discusses how ransomware has become an increasingly dangerous threat to the security of electronic records and provides guidance on how public institutions and healthcare organizations can protect themselves against it.
Technology And Security Fact Sheets Jul 15 2016

De-identification Guidelines for Structured Data
This document highlights the key issues to consider when de-identifying personal information in the form of structured data and it provides a step-by-step process that institutions can follow when removing personal information from data sets.
Information Management Best Practices Jun 08 2016

Instant Messaging and Personal Email Accounts: Meeting Your Access and Privacy Obligations
This document was developed to help Ontario’s public institutions manage the use of instant messaging and personal email accounts when doing business. All public servants should be aware records relating to an institution’s business that are created, sent or received through instant messaging or personal email accounts are subject to Ontario’s access and privacy laws. The...
Access | Privacy Jun 07 2016

Submission to the Ministry of Community Safety and Correctional Services on its Strategy for a Safer Ontario
Submission to the Ministry of Community Safety and Correctional Services on its Strategy for a Safer Ontario
Law Enforcement/policing | Privacy Submissions Apr 29 2016

The Municipal Freedom of Information and Protection of Privacy Act and Councillors’ records
Our office is sometimes required to decide access to information appeals relating to requests for records held by municipal councillors. Unfortunately, the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) does not expressly refer to records of municipal councillors.
Access | Legislation | Privacy Fact Sheets Apr 22 2016

Submission of the Information and Privacy Commissioner of Ontario to the Standing Committee on Justice Policy on Bill 119
Submission of the Information and Privacy Commissioner of Ontario to the Standing Committee on Justice Policy on Bill 119: The Health Information Protection Act, 2015.
Health Submissions Mar 03 2016

Thinking About Clouds? Privacy, security and compliance considerations for Ontario public sector institutions
The IPC has prepared this new guidance document, Thinking About Clouds? Privacy, security and compliance considerations for Ontario public sector institutions, to help institutions evaluate whether cloud computing services are suitable for their information management needs. In particular, it seeks to raise awareness of the risks associated with using cloud computing services...
Privacy | Technology And Security Feb 20 2016

Yes, You Can. Dispelling the Myths About Sharing Information with Children’s Aid Societies
Common misunderstandings about privacy are frequently cited as reasons for not sharing information with a children’s aid society (CAS) about a child who may be at risk. In fact, Ontario law permits professionals working with children to share this information. To help professionals understand that privacy is not a barrier to disclosing this important information, the IPC...
Law Enforcement/policing | Legislation | Privacy | Youth Best Practices | Professional Guidelines Jan 20 2016

FIPPA and MFIPPA: Bill 8 — The Recordkeeping Amendments
Bill 8, the Public Sector and MPP Accountability and Transparency Act, 2014, will come into effect on January 1, 2016.
Access | Information Management | Legislation Best Practices | Papers Dec 22 2015

Letter and Submission to the Honourable Yasir Naqvi, on Draft Street Checks Regulations
Letter and submission from the IPC to the the Honourable Yasir Naqvi, Minister of Community Safety and Correctional Services, the Commissioner offers recommendations on the draft regulation proposed on October 28, 2015, which seeks to regulate the practice of police street checks across the province.
Law Enforcement/policing Submissions Dec 11 2015

IPC Submission on Draft Street Checks Regulations
Submission from the IPC to the the Honourable Yasir Naqvi, Minister of Community Safety and Correctional Services, the Commissioner offers recommendations on the draft regulation proposed on October 28, 2015, which seeks to regulate the practice of police street checks across the province.
Law Enforcement/policing Submissions Dec 11 2015

PHIPA Workbook and Completion Guide
Use this Workbook and Guide as a “how to” tool to complete the statistical report for the Information and Privacy Commissioner/Ontario about requests made under the Personal Health Information Protection Act, 2004 (PHIPA).
Nov 24 2015

MFIPPA Workbook and Completion Guide
This workbook and guide is designed to provide step-by-step instructions for the completion of the Information and Privacy Commissioner’s (IPC) Year-End Statistical Report as required by the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
Nov 24 2015

FIPPA Workbook and Completion Guide
This workbook and guide is designed to provide step-by-step instructions for the completion of the Information and Privacy Commissioner’s (IPC) Year-End Statistical Report as required by the Freedom of Information and Protection of Privacy Act (FIPPA).
Nov 24 2015

Submission to the Standing Committee on Justice Policy: Police Record Checks Reform Act
Law Enforcement/policing Submissions Nov 05 2015

Frequently Asked Questions: Personal Health Information Protection Act
This revised FAQ has a new look and feel and has been rewritten with cleaner, easy to understand, gender-neutral language. Also included are a few additions to the original publication:
Health | Legislation | Privacy Best Practices Nov 02 2015

Frequently Asked Questions: Health Cards and Health Numbers
Our frequently asked questions on health cards and health numbers clarify who may collect, use or disclose health numbers for health care purposes, as well as the use of health cards as a proof of identity. The guidance covers: Who may require individuals to produce their health cards? Who may collect, use or disclose health numbers and under what circumstances? ...
Health | Privacy Professional Guidelines Nov 01 2015

Submission to the Standing Committee on the Legislative Assembly: e-Petitions
Open Government Submissions Oct 21 2015

Guidelines for the Use of Video Surveillance
Many institutions turn to video surveillance to help them fulfil their obligations to protect the safety of individuals and the security of their equipment and property. Video footage captured by cameras is regularly used to assist in the investigation of wrongdoing. However, the use of these surveillance technologies can put individuals’ privacy at risk. Therefore, it is...
Privacy | Surveillance Best Practices | Professional Guidelines Oct 06 2015

Open Contracting: Proactive Disclosure of Procurement Records
Proactive disclosure of procurement records strengthens clarity and accountability around government spending. It can also provide tangible benefits to institutions by reducing the number of procurement-related freedom of information requests, appeals and associated costs.
Access | Open Government Papers | Professional Guidelines Sep 21 2015

Circle of Care: Sharing Personal Health Information for Health-Care Purposes
This document was thoroughly reviewed and updated in August, 2015, introducing clear and easy to understand gender-neutral language. Updated: August 2015
Health Professional Guidelines Aug 16 2015

Transparency, Privacy and the Internet: Municipal Balancing Acts
Municipalities are turning to the Internet as a means of making information public in an effort to improve accessibility, transparency and accountability. This may include publishing records directly to their website or including records in searchable databases that can be accessed online. Publishing materials online is an effective means of ensuring that the public has access...
Legislation | Privacy | Technology And Security Papers | Professional Guidelines Aug 04 2015

Planning for Success PIA Worksheets
May 19 2015

Planning for Success: Privacy Impact Assessment Guide
Ontario public sector institutions must meet high standards of care and trust whenever collecting, using and disclosing personal and other sensitive information. Any public institution considering new information technologies, systems, and program services that may affect privacy are strongly encouraged to complete a privacy impact assessment (PIA).
Access | Information Management | Privacy | Technology And Security Professional Guidelines May 19 2015

Best Practices for Protecting Individual Privacy in Conducting Survey Research
 
Information Management | Privacy Best Practices | Papers | Professional Guidelines Apr 07 2015

Guidance for the Use of Body-Worn Cameras by Law Enforcement Authorities
This guidance document aims to identify some of the privacy considerations law enforcement authorities should take into account when deciding whether to outfit law enforcement officers with body-worn cameras. Published by the federal Privacy Commissioner and privacy and personal information protection Ombudspersons and Commissioners in all provinces and territories, the...
Access | Law Enforcement/policing | Privacy Best Practices | Papers | Professional Guidelines Feb 18 2015

Detecting and Deterring Unauthorized Access to Personal Health Information
Unauthorized access continues to be a growing problem in the health sector in Ontario. The province’s Personal Health Information Protection Act, (PHIPA), permits health information custodians (HIC) to collect, use and disclose personal health information for the purposes of providing or assisting in the provision of health care based on implied or assumed implied consent but...
Health | Privacy Best Practices | Papers | Professional Guidelines Jan 28 2015

Facial Recognition with Biometric Encryption in Match-on-Card Architecture for Gaming and Other Computer Applications (Feasibility Study)
Privacy | Technology And Security Professional Guidelines Jun 30 2014

A New Possibility for Security and Privacy by Design: Fault-Free Software
It is no secret that software is, perhaps, the faultiest product of human civilization. Yet it is hard to find an area of human life these days where software would not be used. When software is an integral part of the end product, such as a computer, Internet application or the entire operating system, a software fault means the failure of the product. We are all familiar with...
Privacy | Technology And Security Professional Guidelines Jun 30 2014

Privacy by Design Solutions for Biometric One-to-Many Identification Systems
In this paper, we apply a Privacy by Design approach to exploring new ideas and solutions that can lead to deployment of privacy-protective and secure biometric one-to-many systems. We showed that new advances in Biometric Encryption (BE) can be complemented with other innovative solutions, such as Cryptographically Secure Biometric Architectures and Biometric Setbase/Weak...
Information Management | Privacy | Technology And Security Papers Jun 20 2014

Big Data and Innovation – Setting the Record Straight: De-Identification Does Work
Properly applied de-identification is an effective tool to protect privacy, but recent criticisms have suggested the opposite. The perpetuation of this myth has the potential to adversely impact health research, innovation and Big Data insights. In order to address the misconceptions surrounding de-identification, the paper examines a select group of articles that are often...
Information Management | Privacy | Technology And Security Papers Jun 16 2014

Privacy Breach Protocol Guidelines for Government Organizations
This IPC paper is aimed at government organizations but the guidelines can be used by all organizations, providing guidance on how to identify and contain a privacy breach, who to notify, and what proactive steps to take to avoid one.
Privacy Best Practices | Professional Guidelines May 01 2014

Bring Your Own Device: Is Your Organization Ready?
More than 27 million Canadians use mobile computing devices such as laptops, smartphones and tablets and that number continues to grow. Consequently, Canadian employers are confronted with the workplace challenge of Bring Your Own Device (BYOD). This phenomenon poses new challenges to data security, effective corporate oversight, and employee privacy. To provide guidance on...
Access | Privacy | Technology And Security Best Practices | Papers Dec 11 2013

Leading the Way – Positive-Sum Solutions to Protecting Privacy, Civil Liberties and Security Submission to the U.S. Privacy and Civil Liberties Oversight Board by the Information and Privacy Commissioner, Ontario, Canada
Privacy Submissions Oct 22 2013

Looking Forward: De-identification Developments – New Tools, New Challenges
This paper provides an update on recent de-identification developments and looks ahead to new, up-and-coming, issues related to the topic of de-identification. Our objective is to encourage innovative de-identification techniques and to promote knowledge sharing and de-identification best practices. The numerous recently published de-identification papers and guidance documents...
Information Management | Privacy | Technology And Security Papers May 07 2013

Encryption by Default and Circles of Trust: Strategies to Secure Personal Information in High-Availability Environments
As portable storage devices become increasingly prevalent in the health care sector, concerns also arise regarding the privacy and security of personal health information (PHI). Medical professionals in high-availability data environments, from family doctors to large hospitals, need to ensure data security and protect information through encryption as the default, as the...
Privacy Papers Dec 14 2012

Dispelling the Myths Under the Personal Health Information Protection Act
There are many myths surrounding how information may be collected, used and disclosed under the Personal Health Information Protection Act. Working with our partners in the health care community, we have created this one-page document to dispel some of the more common myths.
Health | Privacy Best Practices | Papers | Professional Guidelines Sep 28 2012

Fact Sheet #18 – Secure Transfer of Personal Health Information
In Order HO-011, the Information and Privacy Commissioner of Ontario (IPC) ordered Cancer Care Ontario to discontinue its practice of transferring records of personal health information relating to its colon cancer screening program in paper format, after several courier packages containing the personal health information of over 7,000 individuals were lost. Cancer Care Ontario...
Health | Information Management | Privacy | Technology And Security Aug 01 2012

Identity Theft: A Crime of Opportunity
Practical information about identity theft, how to avoid it, and what to do if you find you are a victim.
Privacy | Technology And Security Brochures Jul 17 2012

Embedding Privacy into the Design of EHRs to Enable Multiple Functionalities – Win/Win
Personal health information comprises some of the most sensitive and intimate details of one’s life, such as those relating to one’s physical or mental health and the health history of one’s family. As such, it requires strong protections to ensure the privacy of the individual to whom it relates. Personal health information must also be accurate, complete, and accessible...
Privacy Papers Mar 02 2012

Privacy by Design: Strong Privacy Protection – Now, and Well into the Future
A Report on the State of PbD to the 33rd International Conference of Data Protection and Privacy Commissioners.
Privacy Reports Nov 01 2011

Privacy by Design Lesson
Privacy by Design Lesson
Privacy Educational Material Oct 20 2011

What Students Need to Know – Grade 11 & 12 Teacher’s Guide
Other Resources: Grade 11/12 Fact Sheet
Privacy | Youth Educational Material Sep 27 2011

Dispelling the Myths Surrounding De-identification: Anonymization Remains a Strong Tool for Protecting Privacy
Recently, the value of de-identification of personal information as a tool to protect privacy has come into question. Repeated claims have been made regarding the ease of re-identification. We consider this to be most unfortunate because it leaves the mistaken impression that there is no point in attempting to de-identify personal information, especially in cases where...
Privacy | Technology And Security Papers Jun 16 2011

White Paper: Anonymous Video Analytics (AVA) technology and privacy
Tracking individuals online for marketing and other purposes has become a contentious public policy issue for consumers, regulators and advertisers. The stakes are high, and the technologies complex, but by applying Privacy by Design principles early and systematically, privacy, consumer trust, personalization, innovation and economic benefits may all be achieved. This is...
Privacy | Technology And Security Papers Apr 30 2011

Applying PHIPA and FIPPA to Personal Health Information: Guide for Hospitals
Access | Access Request Process | Health | Legislation Educational Material Apr 20 2011

Fact Sheet #17 – Applying PHIPA and FIPPA/MFIPPA to Personal Health Information
The purpose of this Fact Sheet is to provide organizations that are defined as both health information custodians under the Personal Health Information Protection Act (PHIPA) and institutions under public sector privacy and access to information legislation, namely the provincial Freedom of Information and Protection of Privacy Act (FIPPA) or its municipal counterpart the...
Access | Access Request Process | Health | Privacy Educational Material Apr 19 2011

Response to the Department of Commerce Internet Policy Task Force
A submission in response to the Department of Commerce Internet Policy Task Force’s proposed framework for Commercial Data Privacy and Innovation in the Internet Economy.
Reports Jan 27 2011

Submission of the Information & Privacy Commissioner, Ontario, Canada – Response to the FTC Framework for Protecting Consumer Privacy in an Era of Rapid Change
Submission in response to the Federal Trade Commission’s December 2010 preliminary staff report Framework for Protecting Consumer Privacy in an Era of Rapid Change.
Technology And Security Submissions Jan 21 2011

What Students Need to Know – Grade 10 Teacher’s Guide
Other Resources: Grade 10 Fact Sheet
Access | Privacy | Youth Educational Material Dec 06 2010

Privacy-Protective Facial Recognition: Biometric Encryption Proof of Concept
A Research Report on the use of Biometric Encryption to Limit “Self-Excluded” Problem Gambler Access to Gaming Venue.
Privacy | Technology And Security Papers Nov 12 2010

Submission to the Standing Committee on Social Policy on Bill 101, Narcotics Safety and Awareness Act, 2010
Submissions Oct 18 2010

Open Government — Resolution of Canada’s Access to Information and Privacy Commissioners — Whitehorse, Yukon
Calls for greater openness and transparency are exerting increasing pressure on governments to transform their traditional, reactive information dissemination methods into a mode that facilitates proactive disclosure. Furthermore, governments around the world are recognizing the value of sharing information with the public in accessible, open formats. They understand that...
Open Government Papers Sep 01 2010

Letter to RIM regarding BlackBerry users’ encrypted data
Technology And Security Submissions Aug 18 2010

Fact Sheet #16 – Health-Care Requirement for Strong Encryption
The Office of the Information and Privacy Commissioner, in Order HO-004 and Order HO-007, required that health information be safeguarded at all times, specifically by ensuring that any personal health information stored on any mobile devices (e.g., laptops, memory sticks, PDAs) be strongly encrypted.This Fact Sheet paper provides a working definition of strong encryption and...
Health | Privacy | Technology And Security Educational Material | Fact Sheets Jul 16 2010

Access by Design: The 7 Fundamental Principles
Access by Design: The 7 Fundamental Principles
Access Papers May 10 2010

Privacy Risk Management: Building privacy protection into a Risk Management Framework to ensure that privacy risks are managed, by default
The idea that privacy – an individual’s right to control the collection, use and disclosure of information about him or herself – may present risk, seems to be a new one to many. That it should be a novel concept to those responsible for managing risk, however, needs to be addressed. Personal information is an asset, the value of which is protected and enhanced by a suite...
Privacy | Technology And Security Papers Apr 28 2010

Manual For The Review and Approval Of Prescribed Persons And Prescribed Entities
The purpose of the Manual For The Review and Approval of Prescribed Persons and Prescribed Entities is to outline the new process that will be followed by the Information and Privacy Commissioner of Ontario, commencing on January 31, 2010, in reviewing the practices and procedures implemented by prescribed persons and prescribed entities to protect the privacy of individuals...
Health Best Practices Apr 21 2010

A Positive-Sum Paradigm in Action in the Health Sector
Health information custodians frequently rely on de-identification when using or disclosing health information – a measure that can protect individual privacy, but often at the expense of data quality (zero-sum paradigm). Dr. Khaled El Emam, a senior investigator at the Children’s Hospital of Eastern Ontario Research Institute (CHEO), has resolved this dilemma through the...
Health | Privacy Papers Mar 30 2010

Biometric Encryption Chapter from the Encyclopedia of Biometrics
The following is a chapter on Biometric Encryption excerpted from the Springer Encyclopedia of Biometrics.
Privacy | Technology And Security Papers Dec 24 2009

Get rid of it Securely to keep it Private – Best Practices for the Secure Destruction of Personal Health Information
This is joint publication between Commissioner, Dr. Ann Cavoukian and Robert Johnson, Executive Director of the National Association for Information Destruction (NAID). This publication was borne out of a particular Health Order (HO-006) which Commissioner Cavoukian issued this past summer regarding records containing personal health information being found scattered on...
Access | Information Management | Privacy Papers Oct 29 2009

Privacy by Design: The 7 Foundational Principles
This useful sheet outlines The 7 Foundational Principles of Privacy by Design – a concept that Commissioner Cavoukian developed back in the 90’s, to address the ever-growing and systemic effects of Information and Communication Technologies, and of large-scale networked data systems. Privacy by Design asserts that the future of privacy cannot be assured solely by...
Privacy Papers Aug 20 2009

The Relevance of Untraceable Biometrics and Biometric Encryption: A Discussion of Biometrics for Authentication Purposes
Commissioner Cavoukian and Max Snijder, CEO, European Biometrics Forum co-authored this vision paper that discusses the need for secure storage and privacy protection for biometric reference data. Their discussion is meant to touch on the distinguishing features of the algorithmic process defined by BE, the terminology that best describes this process, and to provide a...
Privacy | Technology And Security Jul 15 2009

Personal Health Information: A Practical Tool for Physicians Transitioning from Paper-Based Records to Electronic Health Records
The toolkit was prepared by the IPC and Dr. Peter Rossos (UHN) to help physicians minimize  the risk of privacy and security breaches, before, during and after making the transition to electronic records of personal health information.
Health | Information Management | Privacy Papers May 21 2009

Privacy and Government 2.0: The Implications of an Open World
Profound technological and social forces are reshaping the public sector, its governance structures, and constituent relationships. Government adoption of Web 2.0 “social” technologies will empower citizens on an unprecedented mass scale. What does this mean to privacy and personal data protection? This paper explores what could happen to government and its institutions;...
Open Government | Privacy Papers May 01 2009

Online Privacy: Make Youth Awareness and Education a Priority
This paper is a chronicle describing the IPC’s work to enhance awareness about the privacy challenges youth face on the Internet.
Privacy | Youth Papers Mar 25 2009

Fact Sheet #15 – Obtaining Personal Health Information About a Deceased Relative
Access | Access Request Process | Health Educational Material | Fact Sheets Dec 31 2008

Submission from the Information & Privacy Commissioner/Ontario on Bill 85, An Act to permit the issuance of photo cards to residents of Ontario and to make complementary amendments to the Highway Traffic Act
(Speaking Notes)
Oct 20 2008

Recommendations for Amendments to the Personal Health Information Protection Act, 2004
Submission made to the Standing Committee on Social Policy.
Aug 28 2008

How to Preserve Freedom and Liberty: Design Intelligent Agents to be Smart and Respectful of Privacy
Abstract – How to Preserve Freedom and Liberty: Design Intelligent Agents to be Smart and Respectful of Privacy
Privacy | Surveillance Papers Aug 11 2008

Your Rights under Ontario’s Freedom of Information Laws
Your Rights under Ontario’s Freedom of Information Laws
Access | Access Request Process | Legislation Educational Material Jul 24 2008

IPC letter to FTC regarding proposed self-regulatory principles for online behavioural advertising
The Commissioner was asked to provide feedback on the U.S. Federal Trade Commission’s proposed self-regulatory principles for online behavioural advertising.
Technology And Security Submissions Feb 15 2008

RFID and Privacy: Guidance for Health-Care Providers
RFID and Privacy: Guidance for Health-Care Providers. RFID technology can help save lives – and preserve privacy.
Health | Privacy Papers Jan 23 2008

Reference Check: Is Your Boss Watching? The New World of Social Media: Privacy and Your Facebook Profile
Social networking websites such as Facebook are now so popular that they are being used by employers to screen prospects. Information you post on your profile for the amusement of you and your friends may, therefore, be viewed in a different light. This short paper cautions users of these sites about this growing trend in use of these sites and offers tips on how to reduce the...
Privacy | Technology And Security Oct 24 2007

2007 Lawful Access Consultations
Law Enforcement/policing Submissions Oct 10 2007

Safeguarding Privacy on Mobile Devices
A brochure outlining suggested best practices for securing mobile devices (PDAs, laptops, etc.) and protecting the information carried out of the workplace on them. Steps are organized into sections: Before you Walk out of the Workplace, While you are Out and When You have Completed Your Work. Includes a checklist and list of IPC resources. Revised: May 2014
Privacy | Technology And Security Jun 14 2007

Fact Sheet #13 – Wireless Communications Technologies: Video Surveillance Systems
Fact Sheet about the use of wireless CCTV cameras.
Privacy | Surveillance | Technology And Security Fact Sheets Jun 07 2007

Checklist for Health Information Custodians in the Event of a Planned or Unforeseen Change in Practice
This is a checklist of tasks for dealing with records of personal health information in compliance with the requirements under the Personal Health Information Protection Act (PHIPA) and adherence to privacy and access best practices, when there is a change in practice, such as death, bankruptcy, retirement and relocation. The companion guidelines are Guidelines on the...
Health Best Practices | Professional Guidelines May 29 2007

Guidelines on the Treatment of Records of Personal Health Information in the Event of a Change in Practice
This is an outline of procedures for dealing with records of personal health information in compliance with the requirements under the Personal Health Information Protection Act, 2004 (PHIPA) and adherence to privacy and access best practices, when there is a change in practice, such as death, bankruptcy, retirement and relocation. The companion document is Checklist for Health...
Health | Information Management | Privacy Best Practices | Professional Guidelines May 29 2007

Submissions to the Senate Standing Committee on Legal and Constitutional Affairs Regarding Bill C-31 (An Act to amend the Canada Elections Act and the Publc Service Employment Act)
The Office of the Information and Privacy Commissioner provided its perspective on privacy protections in the handling of personal information in the context of election law reform, including information contained in voters’ dates of birth and government identification.
Law Enforcement/policing Submissions May 17 2007

Biometric Encryption: A Positive-Sum Technology that Achieves Strong Authentication, Security AND Privacy
The Information and Privacy Commissioner of Ontario, Ann Cavoukian, Ph.D., and Biometrics Scientist, Alex Stoianov, Ph.D., jointly released a white paper entitled Biometric Encryption: A Positive Sum Technology that Achieves Strong Authentication, Security AND Privacy. The authors wish to appeal to a broader audience in considering the merits of Biometric Encryption (BE)...
Privacy | Surveillance Papers Mar 14 2007

Mediation Best Practices for Institutions
Access Request Process Best Practices Jan 19 2007

Mediation Tips for Institutions
Access | Appeal Process Best Practices | Professional Guidelines Jan 19 2007

Mediation checklist
Appeal Process | Open Government Best Practices | Professional Guidelines Jan 19 2007

IPC Submissions Regarding the Proposed Federal Identity Screening Regulations and the Interrelated Passenger Protect Program
Submissions regarding the proposed Identity Screening Regulations (“the Regulations”) and the interrelated Passenger Protect Program (“the Program”).
Law Enforcement/policing Submissions Jan 15 2007

Breach Notification Assessment Tool
This document assists organizations in making key decisions about notifying individuals after a privacy breach occurs by presenting checklists covering factors affecting whether to notify, when and how to notify, what to include in a notification and other organizations that should be contacted. The document was produced jointly by the Office of the Information and Privacy...
Information Management | Privacy Papers Dec 11 2006

Privacy Guidelines for RFID Information Systems (RFID Privacy Guidelines)
This document is intended to serve as privacy “best practices” guidance for organizations when designing and operating Radio-Frequency Identification (RFID) information technologies and systems
Information Management | Privacy Papers | Professional Guidelines Jun 19 2006

Copyright reform must preserve privacy rights, Commissioner advises federal ministers
Submissions May 12 2006

Practice Direction #1 – Providing records to the IPC during an appeal
Practice Direction #1 – Providing records to the IPC during an appeal
Apr 06 2006

Practice Direction #10 – Appeal fees
Practice Direction #10 – Appeal fees
Access | Appeal Process Best Practices | Professional Guidelines Apr 06 2006

Practice Direction #3 – Guidelines for individuals whose personal information is at issue in an appeal
Appeal Process Best Practices | Professional Guidelines Apr 06 2006

Practice Direction #2 – Participating in a written FIPPA or MFIPPA inquiry
Revised February 2012
Access | Privacy Best Practices | Professional Guidelines Apr 06 2006

Access to Information under Ontario’s Information and Privacy Acts
Information on how to file an access to information request under FIPPA or MFIPPA.
Access | Legislation Brochures Apr 01 2006

Fact Sheet #11- Health Information Custodians Working for Non-Health Information Custodians
Health | Privacy Fact Sheets Feb 01 2006

Fact Sheet #10 – Secure Destruction of Personal Information
Information Management | Privacy Fact Sheets Dec 04 2005

Drafting a Letter Responding to a Request for Information
Access | Open Government Professional Guidelines Nov 04 2005

Privacy Impact Assessment Guidelines for the Ontario Personal Health Information Protection Act
Health | Privacy Professional Guidelines Oct 16 2005

Request to Correct Personal Health Information (PHIPA)
A generic request form for filing a request to correct your personal health information held by a health information custodian. This request form should be submitted directly to the health information custodian.
Health Forms Oct 03 2005

Fact Sheet #09 – Long-term Care Homes: Consent and Access under the Personal Health Information Protection Act, 2004
Access | Health Oct 01 2005

What Students Need to Know – Grade 5 Teacher’s Guide
This guide focuses on introducing students to the importance of the public values of access to government-held information and personal privacy.
Privacy | Youth Educational Material Sep 01 2005

Submission to the Standing Committee on Regulations and Private Bills – Bill 123: Transparency in Public Matters Act, 2004
A review and commentary on the necessity of open meetings law in Ontario. Looking specifically at why a comprehensive open meetings law is needed in Ontario; and How Bill 123 satisfies key requirements of an effective open meetings law.
Legislation Submissions Sep 01 2005

Authorization to Act as an Agent for Appeal (FIPPA/MFIPPA)
A form to be signed by an appellant who is represented by someone other than a lawyer in an appeal relating to a request for general information or for the appellant’s personal information/correction of personal information.
Appeal Process | Legislation Forms Jul 11 2005

Authorization to Act as an Agent For A Complaint under the Personal Health Information Protection Act
A form to be signed by a complainant who is represented by someone other than a lawyer.
Health | Legislation | Privacy Forms Jul 11 2005

Fact Sheet #08 – Lock-box Fact Sheet
Health | Privacy Fact Sheets Jul 01 2005

Fact Sheet #07 – Disclosure of Information Permitted in Emergency or other Urgent Circumstances
Health | Privacy Fact Sheets Jul 01 2005

Your Health Information and Your Privacy in Our Office (Brochure)
Short Notices to the Public under the Personal Health Information Protection Act
Health | Privacy Educational Material Jun 16 2005

Your Health Information and Your Privacy in Our Office (Poster)
Short Notices to the Public under the Personal Health Information Protection Act
Health | Privacy Educational Material Jun 16 2005

Your Health Information and Your Privacy in Our Hospital (Brochure)
Short Notices to the Public under the Personal Health Information Protection Act
Health | Privacy Educational Material Jun 16 2005

Your Health Information and Your Privacy in Our Hospital (Poster)
Short Notices to the Public under the Personal Health Information Protection Act
Health | Privacy Educational Material Jun 16 2005

Your Health Information and Your Privacy in Our Facility (Brochure)
Short Notices to the Public under the Personal Health Information Protection Act
Health Educational Material Jun 16 2005

Your Health Information and Your Privacy in Our Facility (Poster)
Short Notices to the Public under the Personal Health Information Protection Act
Health | Privacy Jun 16 2005

Submission to the Standing Committee on Social Policy on Bill 183: The Adoption Information Disclosure Act, 2005
Legislation Submissions May 16 2005

Fact Sheet #06 – Reporting Requests under PHIPA
Revised October 2012
Health Fact Sheets Apr 01 2005

Fact Sheet #04 – Fundraising under PHIPA
Revised Sept. 2014.
Health Fact Sheets Apr 01 2005

Fact Sheet #02 – Your health information – Your access and correction rights
Access | Health Fact Sheets Jan 01 2005

Fact Sheet #01 – Safeguarding Personal Health Information
Health | Privacy Fact Sheets Jan 01 2005

Request to Access Personal Health Information (PHIPA)
A generic request form for filing a request for access to your personal health information held by a health information custodian. This request form should be submitted directly to the health information custodian.
Access | Access Request Process | Health Forms Jan 01 2005

Access and Correction Complaints – Personal Health Information Protection Act
This brochure provides information on complaints about access or correction of personal health information under PHIPA.
Access | Health Brochures | Educational Material Dec 16 2004

Privacy Review: Video Surveillance Program in Peterborough
This review was launched in response to a complaint about the program.
Surveillance Submissions Dec 06 2004

Collection, Use, Disclosure and Other Complaints – Personal Health Information Protection Act
This brochure provides information about collection, use, disclosure and other complaints under PHIPA.
Health | Privacy Brochures | Educational Material Dec 01 2004

A Guide to the Personal Health Information Protection Act
This guide is a tool to help health information custodians understand their rights and obligations under the Personal Health Information Protection Act, (PHIPA).
Health | Privacy Papers Dec 01 2004

Code of Procedure for appeals under the Freedom of Information and Protection of Privacy Act and the Municipal Freedom of Information and Protection of Privacy Act
Appeal Process | Privacy Professional Guidelines Oct 14 2004

Providing Records to the IPC during an Appeal
Appeal Process Professional Guidelines Oct 01 2004

The Personal Health Information Protection Act and Your Privacy
[Revised July 2014]
Health | Privacy Brochures Oct 01 2004

Grade 11/12 Brochure – What Students Need to Know About Freedom of Information and Protection of Privacy
The brochure explains the IPC’s outreach program to schools in Ontario, specifically for grades 11/12
Legislation | Youth Educational Material Sep 01 2004

What Students Need to Know – A Resource for Grade 11/12 Teachers
Program focuses on introducing students to the importance of the public values of access to government-held information and personal privacy. Expanded program for Grade 11/12.
Legislation | Privacy | Youth Educational Material Sep 01 2004

Submission made to the Toronto Police Services Board regarding the Board’s policy for the destruction of adult fingerprint, photograph and criminal history records
Aug 04 2004

Appeal Form (FIPPA/MFIPPA)
A form for filing an appeal of a decision by a government organization relating to a request made under the provincial or municipal Freedom of Information and Protection of Privacy Act.
Appeal Process Forms Jul 19 2004

Ask an Expert Booking Form
Form to book an IPC staff member for a school presentation.
Forms Jul 01 2004

Best Practices for Institutions in Mediating Appeals under the Freedom of Information and Protection of Privacy Act and the Municipal Freedom of Information and Protection of Privacy Act
A Joint Project of the Office of the Information and Privacy Commissioner of Ontario and the Ministry of the Attorney General.
Appeal Process Best Practices | Papers Mar 01 2004

Privacy Complaint Form (FIPPA/MFIPPA)
A form for filing a privacy complaint under the provincial or municipal Freedom of Information and Protection of Privacy Act, if you feel your personal information has been improperly collected, used or disclosed by a government organization
Privacy Forms Feb 16 2004

Fees, Fee Estimates and Fee Waivers
For requests under the Freedom of Information and Protection of Privacy Act and the Municipal Freedom of Information and Protection of Privacy Act: Guidelines for Government Institutions. This paper provides a reference tool to assist government institutions in determining the what, when and how of claiming and calculating fees.
Access Request Process Papers Oct 01 2003

IPC Practices No. 15 – Clarifying Access Requests
Tip sheet for government organizations on handling information
Access | Access Request Process Best Practices Sep 24 2003

IPC Practices No. 14 – The Indirect Collection of Personal Information
Tip sheet for government organizations on handling information.
Access | Personal Information Best Practices | Professional Guidelines Sep 24 2003

Index of Records (FIPPA/MFIPPA)
A form that should be used by institutions when responding to a request under the provincial or municipal Act or providing information to the IPC during the course of an appeal. It is a listing of all of the enclosed records being released by the institution.
Access Forms Sep 24 2003

IPC Practices No. 9 – Responding to Requests for Personal Information
Tip sheet for government organizations on handling information
Access | Access Request Process | Privacy Professional Guidelines Sep 24 2003

IPC Practices No. 26: Safe and Secure Disposal Procedures for Municipal Institutions
Tip sheet for government insitutions on handling information.
Information Management | Privacy Best Practices | Professional Guidelines Aug 13 2003

Request Form (FIPPA/MFIPPA)
A generic request form for filing a request for information held by a government organization or to request a correction of your personal information held by a government organization.
Access Request Process Forms Aug 07 2003

A Guide to Ontario Legislation Covering the Release of Students’ Personal Information
Provides students, parents and school board staff with a basic understanding of how the Municipal Freedom of Information and Protection of Privacy Act interacts with the Education Act to protect privacy and provide access to the personal information of students
Legislation | Privacy Papers Jul 01 2003

Business Improvement Project: How to Assist in Increasing Compliance with the Freedom of Information and Protection of Privacy Act
A joint project of the Office of the Information and Privacy Commissioner/Ontario and the Ministry of Health and Long-Term Care, Freedom of Information and Protection of Privacy Office.
Access | Privacy Papers Apr 01 2003

Posting Information on Websites: Best Practices for Schools and School Boards
A joint project of the Information and Privacy Commissioner of Ontario, the Upper Grand District School Board and the Peterborough, Victoria, Northumberland and Clarington Catholic District School Board. These best practices focus on issues frequently dealt with by schools and school boards and offer guidance when posting information to their websites.
Privacy | Technology And Security Papers Mar 01 2003

Guidelines on Facsimile Transmission Security
Jan 22 2003

Authorization to Act as an Agent for Privacy Complaint (FIPPA/MFIPPA)
A form to be signed by a complainant who is represented by someone other than a lawyer in a privacy complaint.
Privacy Forms Dec 30 2002

A letter from Commissioner Ann Cavoukian to Premier Ernie Eves regarding the failure of the Ontario Government to introduce the Privacy of Personal Information Act, 2002.
A letter expressing disapointment in the Ontario Government’s failure to fulfil its commitment to introduce the Provincial Health and Private Sector Privacy Legislation.
Dec 16 2002

Information and Privacy Commissioner Ann Cavoukian and six of her provincial and territorial colleagues sent the following letter to the Honourable Elinor Caplan, Minister of Revenue
Concerns regarding the CCRA’s traveller-surveillence database’s possible expansion to include the collection of personal information from individuals arriving to Canada by trains, ships & buses. As well as permitting the RCMP to use passenger information.
Privacy Submissions Nov 12 2002

Privacy Review: Chatham-Kent IT Transition Pilot Project
April 22, 2002.
Privacy Reports Apr 22 2002

Backgrounder for Senior Managers and Information and Privacy Co-ordinators: Raising the profile of Access and Privacy
Each provincial and municipal government organization has a Co-ordinator. This backgrounder looks at ways Co-ordinators can help staff integrate an awareness and understanding of access and privacy into their daily work.
Access | Open Government | Privacy Papers | Professional Guidelines Dec 01 2001

Privacy Diagnostic Tool (PDT) Workbook
The PDT is an instrument that uses a series of questions to give businesses a ‘read’ on how well they manage their customers’ personal information. The PDT uses internationally recognized fair information practices as its basis.
Information Management | Privacy Best Practices | Professional Guidelines Aug 01 2001

Guidelines for Protecting the Privacy and Confidentiality of Personal Information When Working Outside the Office
Provides best practices and tips to assist government organizations in developing policies that address the privacy obligations of employees who are working in locations outside the traditional office setting.
Information Management | Privacy Best Practices | Professional Guidelines Jul 01 2001

Best Practices for Online Privacy Protection
An educative tool designed to help companies identify and implement appropriate practices for protecting the privacy of their online customers.
Privacy | Technology And Security Best Practices | Professional Guidelines Jun 01 2001

A submission in response to the federal Access to Information Review Task Force’s consultation paper.
A response to the issues raised in the consultation paper of the federal Access to Information Review Task Force.
Access Submissions May 01 2001

A letter from Commissioner Ann Cavoukian to David Tsubouchi, Chair of Management Board of Cabinet, summarizing the IPC’s position on smart cards
Apr 05 2001

Caplan urged to help protect privacy of personal mail
Caplan urged to help protect privacy of personal mail
Privacy Apr 05 2001

Submission to the Standing Committee on General Government: Bill 159, Personal Health Information Privacy Act, 2000
A review and commentary on the privacy implications of proposed legislation, Bill 159, the Personal Health Information Privacy Act, 2000
Health Feb 01 2001

Letter to the Honourable Sheila Finestone on the Privacy Rights Charter, Bill S-27
January 24, 2001
Privacy Jan 24 2001

Balancing Access and Privacy: How Publicly Available Personal Information is Handled in Ontario, Canada
Symposium on the Protection of Information in Local Governments. The Administration and Use of Personally Identifiable Information in a Global Society. Tokyo, October 2000.
Access | Privacy Papers Oct 01 2000

The Appeal Process and Ontario’s Information and Privacy Commissioner
Consumer information regarding appeals of a decision made to an access request under FIPPA or MFIPPA. [Revised August 2014]
Appeal Process Sep 01 2000

Making an Access Request to a Police Service
Consumer information regarding procedure to file access requests to police departments.
Access Sep 01 2000

Ontario’s Freedom of Information and Protection of Privacy Act: A Mini Guide
A quick overview of the key points of the provincial Act. [Revised July 2014]
Access | Legislation | Privacy Mar 01 2000

Privacy and Biometrics
Examines the privacy implications of using biometric technologies and includes a call to action to the data protection community to ensure that these technologies are used in a way that conforms to the expectations of a privacy-minded society.
Privacy | Technology And Security Papers Sep 01 1999

Backgrounder for Senior Managers on the Role of Freedom of Information and Privacy Co-ordinators relating to Access to Information
Each provincial and municipal government organization has a Co-ordinator. This Backgrounder looks at the critically important role that Co-ordinators play.
Access | Access Request Process | Open Government | Privacy Papers Sep 01 1999

Submission to the Standing Committee on Industry: Bill C-54, Personal Information Protection and Electronic Documents Act.
Comments to the Standing Committee on Industry on Bill C-54, the Personal Information Protection and Electronic Documents Act, that identifies a number of privacy-related issues the IPC has, as well as outlining the IPC’s suggested action or wording.
Privacy Feb 01 1999

Grade 5 Brochure – What Students Need to Know About Freedom of Information and Protection of Privacy
The brochure explains the IPC’s outreach program to schools in Ontario, specifically for grade 5
Access | Privacy | Youth Jan 01 1999

IPC Practices No. 18 – How to Protect Personal Information in the Custody of a Third Party
Personal Information Best Practices Sep 01 1998

IPC Practices No. 5 – Third Party Information at the Request Stage
Tip sheet for government organizations on handling information.
Access Request Process | Appeal Process Best Practices | Professional Guidelines Sep 01 1998

IPC Practices No. 7 – The Collection and Use of the Social Insurance Number
Tip sheet for government organizations on handling personal information with regards to social insurance numbers.
Information Management | Privacy Best Practices | Professional Guidelines Sep 01 1998

IPC Practices No. 16 – Maintaining the Confidentiality of Requesters and Privacy Complainants
Tip sheet for government institutions on information management.
Access Request Process | Privacy Best Practices | Professional Guidelines Sep 01 1998

IPC Practices No. 22 – Routine Disclosure/Active Dissemination (RD/AD) of Government Information
Tip sheet for government organizations on information management.
Access | Information Management | Open Government Best Practices | Professional Guidelines Sep 01 1998

IPC Practices No. 25 – You and Your Personal Information at the Ministry of Transportation
Tip sheet for government institutions on handling personal information. Revised July, 2009.
Information Management | Privacy Best Practices | Professional Guidelines Sep 01 1998

Ontario’s Municipal Freedom of Information and Protection of Privacy Act: A Mini Guide
A quick overview of the key points of the municipal Act. [Revised July 2014]
Access | Legislation | Privacy Jun 01 1998

Submission to Industry Canada’s Electronic Commerce Task Force. A Cryptography Policy Framework for Electronic Commerce: Building Canada’s Information Economy and Society
Discusses the importance of using encrpytion to protect personal information on open communication networks such as the Internet. Specifically looking at encryption for the purposes of striking a balance between the interests of law enforcement, civil lib
Information Management Submissions Apr 21 1998

A Model Access and Privacy Agreement
Provides a template designed for insertion into contracts drawn up when a government function is transferred over to the private sector. The model contract will provide assurances to the public that their personal information will be kept secure and their right to privacy preserved when government functions are transferred over to the private sector.
Access | Privacy Best Practices Aug 01 1997

Enhancing Access to Information: RD/AD Success Stories
Consists of eleven access success stories solicited from institutions covered by the Freedom of Information and Protection of Privacy Act and the Municipal Freedom of Information and Protection of Privacy Act. The stories provide concrete, everyday examples of how government organizations are bringing routine disclosure and active dessemination (RD/AD) to life.
Access | Open Government Best Practices Apr 01 1996

Suggested Changes to the Municipal Freedom of Information and Protection of Privacy Act: Submission to The Standing Committee on the Legislative Assembly.
Foreword
Legislation Jan 01 1994

Indirect Collection Guideline Appendix B
Personal Information Professional Guidelines Apr 02 1993

Indirect Collection Guidelines Appendix A
Personal Information Professional Guidelines Apr 02 1993

Indirect Collection Guidelines – Municipal
Municipal Guidelines on Applications to the Office of the Information and Privacy Commissioner/Ontario for Authorization of Indirect Collection by Institutions Covered Under the Municipal Freedom of Information and Protection of Privacy Act.
Personal Information Professional Guidelines Apr 02 1993

Indirect Collection Guidelines – Provincial
Provincial Guidelines on Applications to the Office of the Information and Privacy Commissioner/Ontario for Authorization of Indirect Collection by Institutions Covered Under the Freedom of Information and Protection of Privacy Act.
Personal Information Professional Guidelines Apr 02 1993

Suggested Changes to The Freedom of Information and Protection of Privacy Act, as amended report for the Standing Committee on The Legislative Assembly
TECHNICAL
Legislation Submissions Jan 01 1991

HIV/AIDS: A Need For Privacy
Provides background information and definition of terms, a discussion of the flow of HIV/AIDS-related information in the Ontario public health sector, the consequences of disclosing HIV/AIDS- related personal information, and a discussion of privacy in th
Oct 01 1990

HIV/AIDS in the Workplace
Contains background information about HIV and AIDS, a discussion of the issues around the collection, use and disclosure of HIV/AIDS-related personal information, and outlines a set of privacy protection principles that should be addressed in workplace po
Dec 01 1989