Tag: Information Management

Found 21 results


De-identification Guidelines for Structured Data

This document highlights the key issues to consider when de-identifying personal information in the form of structured data and it provides a step-by-step process that institutions can follow when removing personal information from data sets.

Date: Jun 08 2016   Type: Resource   Access: Both

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Personal Health Information: A Practical Tool for Physicians Transitioning from Paper-Based Records to Electronic Health Records

The toolkit was prepared by the IPC and Dr. Peter Rossos (UHN) to help physicians minimize  the risk of privacy and security breaches, before, during and after making the transition to electronic records of personal health information.

Date: May 21 2009   Type: Resource   Access: Both

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Get rid of it Securely to keep it Private – Best Practices for the Secure Destruction of Personal Health Information

This is joint publication between Commissioner, Dr. Ann Cavoukian and Robert Johnson, Executive Director of the National Association for Information Destruction (NAID). This publication was borne out of a particular Health Order (HO-006) which Commissioner Cavoukian issued this past summer re...

Date: Oct 29 2009   Type: Resource   Access: Both

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Disposing of Your Electronic Media

This fact sheet provides guidance on how Ontario public institutions and health information custodians can securely destroy personal information when disposing of electronic media.

Date: Mar 06 2018   Type: Resource   Access: Both

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Fact Sheet #18 – Secure Transfer of Personal Health Information

In Order HO-011, the Information and Privacy Commissioner of Ontario (IPC) ordered Cancer Care Ontario to discontinue its practice of transferring records of personal health information relating to its colon cancer screening program in paper format, after several courier packages containing the p...

Date: Aug 01 2012   Type: Resource   Access: Both

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Looking Forward: De-identification Developments – New Tools, New Challenges

This paper provides an update on recent de-identification developments and looks ahead to new, up-and-coming, issues related to the topic of de-identification. Our objective is to encourage innovative de-identification techniques and to promote knowledge sharing and de-identification best practic...

Date: May 07 2013   Type: Resource   Access: Both

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Privacy by Design Solutions for Biometric One-to-Many Identification Systems

In this paper, we apply a Privacy by Design approach to exploring new ideas and solutions that can lead to deployment of privacy-protective and secure biometric one-to-many systems. We showed that new advances in Biometric Encryption (BE) can be complemented with other innovative solutions, such ...

Date: Jun 20 2014   Type: Resource   Access: Both

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Submission to Industry Canada’s Electronic Commerce Task Force. A Cryptography Policy Framework for Electronic Commerce: Building Canada’s Information Economy and Society

Discusses the importance of using encrpytion to protect personal information on open communication networks such as the Internet. Specifically looking at encryption for the purposes of striking a balance between the interests of law enforcement, civil lib

Date: Apr 21 1998   Type: Resource   Access: Both

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Planning for Success: Privacy Impact Assessment Guide

Ontario public sector institutions must meet high standards of care and trust whenever collecting, using and disclosing personal and other sensitive information. Any public institution considering new information technologies, systems, and program services that may affect privacy are strongly en...

Date: May 19 2015   Type: Resource   Access: Both

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Privacy Diagnostic Tool (PDT) Workbook

The PDT is an instrument that uses a series of questions to give businesses a ‘read’ on how well they manage their customers’ personal information. The PDT uses internationally recognized fair information practices as its basis.

Date: Aug 01 2001   Type: Resource   Access: Both

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IPC Practices No. 7 – The Collection and Use of the Social Insurance Number

Tip sheet for government organizations on handling personal information with regards to social insurance numbers.

Date: Sep 01 1998   Type: Resource   Access: Both

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IPC Practices No. 22 – Routine Disclosure/Active Dissemination (RD/AD) of Government Information

Tip sheet for government organizations on information management.

Date: Sep 01 1998   Type: Resource   Access: Both

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IPC Practices No. 25 – You and Your Personal Information at the Ministry of Transportation

Tip sheet for government institutions on handling personal information. Revised July, 2009.

Date: Sep 01 1998   Type: Resource   Access: Both

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Best Practices for Protecting Individual Privacy in Conducting Survey Research

  As governments and public sector organizations strive to become more efficient, accountable and customer focused, they frequently seek input from the public about their programs and services. One of the most cost-effective ways to accomplish this is through surveys. While surveys can be an...

Date: Apr 07 2015   Type: Resource   Access: Both

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Guidelines for Protecting the Privacy and Confidentiality of Personal Information When Working Outside the Office

Provides best practices and tips to assist government organizations in developing policies that address the privacy obligations of employees who are working in locations outside the traditional office setting.

Date: Jul 01 2001   Type: Resource   Access: Both

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Privacy Guidelines for RFID Information Systems (RFID Privacy Guidelines)

This document is intended to serve as privacy “best practices” guidance for organizations when designing and operating Radio-Frequency Identification (RFID) information technologies and systems

Date: Jun 19 2006   Type: Resource   Access: Both

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Fact Sheet #10 – Secure Destruction of Personal Information

Date: Dec 04 2005   Type: Resource   Access: Both

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FIPPA and MFIPPA: Bill 8 — The Recordkeeping Amendments

Bill 8, the Public Sector and MPP Accountability and Transparency Act, 2014, will come into effect on January 1, 2016. This Bill amends the Freedom of Information and Protection of Privacy Act (FIPPA) and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) to include requi...

Date: Dec 22 2015   Type: Resource   Access: Both

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IPC Practices No. 26: Safe and Secure Disposal Procedures for Municipal Institutions

Tip sheet for government insitutions on handling information.

Date: Aug 13 2003   Type: Resource   Access: Both

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Breach Notification Assessment Tool

This document assists organizations in making key decisions about notifying individuals after a privacy breach occurs by presenting checklists covering factors affecting whether to notify, when and how to notify, what to include in a notification and other organizations that should be contacted. ...

Date: Dec 11 2006   Type: Resource   Access: Both

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Guidelines on the Treatment of Records of Personal Health Information in the Event of a Change in Practice

This is an outline of procedures for dealing with records of personal health information in compliance with the requirements under the Personal Health Information Protection Act, 2004 (PHIPA) and adherence to privacy and access best practices, when there is a change in practice, such as death, ba...

Date: May 29 2007   Type: Resource   Access: Both

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