- Download the Guide
- Ontario’s Access and Privacy Legislation
- Collecting personal information
- Are school boards limited in the amount or kind of personal information they may collect?
- Does a school board need consent to collect personal information about a student?
- When can a school board collect personal information indirectly?
- Does a school board need to give notice that it is collecting personal information?
- What are the rules for collecting, using, disclosing and requiring the production of Ontario Education Numbers?
- Using and disclosing personal information
- Consent to collect, use and disclose personal information
- Safeguarding and retaining information
- Access to information
- How do students and parents access personal information?
- Do individuals have a right to access general records from a school board?
- Do students need to reach a certain age before they can exercise their access rights?
- How does a child’s age affect the parent’s right of access to personal information?
- Do non-custodial parents have a right to access a child’s school records?
- Correction of Personal Information
- Special Topics
Correction of Personal Information
Are school boards required to ensure that records are accurate?
Schools boards must take reasonable steps to ensure the personal information in their records is not used unless it is accurate and up to date.78
Under the OSR Guideline, school boards must develop policies for determining the relevance of the materials in the OSR. They must also regularly review the OSR and remove any material that is no longer conducive to the improvement of the instruction of the student.79 Additionally, there are some sections of the OSR that are specifically required to be kept up to date, such as information related to special health conditions. Entries in this part of the OSR must be dated and kept current.80
78. MFIPPA, ss. 30(2). See Cash Converters Canada Inc. v. Oshawa (City), 2007 ONCA 502, and IPC Privacy Report I95-110M.
79. OSR Guideline, 2000, Section 2
80. OSR Guideline, 2000, Section 3.1.5
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