Annual Statistical Reporting

All institutions under the Freedom of Information and Protection of Privacy Act (FIPPA), the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and/or the Personal Health Information Protection Act (PHIPA) are required by law to submit annual statistics.

New! I am a service provider under the Child, Youth and Family Services Act (CYFSA). Do I submit a report?

New! I am a service provider under the Child, Youth and Family Services Act (CYFSA). Do I submit a report?

You do not have to submit statistics for the 2019 calendar year. Effective January 1, 2020, Service providers under the Child, Youth and Family Services Act must keep track of certain statistics regarding Part X and report them annually to the IPC. To find out what statistics to track, read our Guidelines for Submitting Statistics to the IPC

Service Providers under the CYFSA will be required to submit statistics for the 2020 calendar year by Wednesday, March 31, 2021.

What if I didn’t receive any requests last year?

What if I didn’t receive any requests last year?

Then reporting is easy! Simply log in to your account and click on “No Requests.” It only takes a moment.

Even if you didn’t receive any access requests during the calendar year, you must submit a report.

I am both a health information custodian under PHIPA and an institution under FIPPA and MFIPPA. Do I fill out two forms?

I am both a health information custodian under PHIPA and an institution under FIPPA and MFIPPA. Do I fill out two forms?

Yes. If you are both a health information custodian under PHIPA and an institution under FIPPA or MFIPPA, such as a hospital or medical officer of health, you must submit a FIPPA/MFIPPA and a PHIPA report.

How do I submit my statistics?

How do I submit my statistics?

The Annual Statistics Submission Website contains workbooks and guides to submitting your statistics. You may find it easier to complete the workbook manually and then complete the online form.

You must submit your report online. We do not accept statistical reports by fax or email.

What do I report?

What do I report?

You must report:

  • the number of formal (written) requests for access under FIPPA/MFIPPA or PHIPA.
  • the number of refusals under FIPPA/MFIPPA  or PHIPA, the provisions under which the refusal was made, and the number of occasions on which each provision was invoked.
  • the number of uses or purposes for which personal information, including personal health information, was disclosed where the use or purpose was not included in the personal information bank index under FIPPA/MFIPPA or the written public statement under PHIPA.
  • The amount of fees collected and other information indicating the effort to put into practice the purposes of these statutes.

The deadline for filing your 2019 statistical report is Friday, February 28, 2020.

Submitting health privacy breach statistics

Submitting health privacy breach statistics

Health information custodians must submit health information privacy breach statistics. Custodians that are also institutions under FIPPA/MFIPPA must submit their statistics, even if they experienced no breaches during the 2018 reporting year. It is easy to complete the online questionnaire; and in the cases where there are no breaches to report, it will be done quickly.

You must report all breaches, whether or not you were required to notify the IPC at the time they occurred. For more information, read our guide, Annual Reporting of Privacy Breach Statistics to the Commissioner.

Reporting online is easy!

I am a first-time user. How do I log-in?

I am a first-time user. How do I log-in?

  1. Email statistics.ipc@ipc.on.ca for your username.
  2. Go directly to the Annual Statistics Submission website to retrieve your password by clicking on the ‘forgot password’ link.

I have reported online before. Will my log-in be the same this year?

I have reported online before. Will my log-in be the same this year?

If you’ve submitted online before, your login is the same. Go directly to https://statistics.ipc.on.ca to submit your report.

I need help!

I need help!

The IPC is here to help you! Visit our website for helpful resources, including:

If you have any questions, please email the IPC at statistics.ipc@ipc.on.ca or call (416) 326-3333 or 1-800-387-0073.