- Download the Guide
- Ontario’s Access and Privacy Legislation
Collecting personal information
- Are school boards limited in the amount or kind of personal information they may collect?
- Does a school board need consent to collect personal information about a student?
- When can a school board collect personal information indirectly?
- Does a school board need to give notice that it is collecting personal information?
- What are the rules for collecting, using, disclosing and requiring the production of Ontario Education Numbers?
- Using and disclosing personal information
- Consent to collect, use and disclose personal information
- Safeguarding and retaining information
Access to information
- How do students and parents access personal information?
- Do individuals have a right to access general records from a school board?
- Do students need to reach a certain age before they can exercise their access rights?
- How does a child’s age affect the parent’s right of access to personal information?
- Do non-custodial parents have a right to access a child’s school records?
- Correction of Personal Information
- Special Topics
What is personal information?
Personal information held by school boards is subject to MFIPPA’s access and privacy provisions. MFIPPA defines personal information as recorded information about an identifiable individual.3 It includes information such as name, address, and phone number. Other examples include:
- school photos and videos
- health information
- student records
|A record may contain personal information even if it does not include a name. For example, if a teacher posts students’ grades or test scores in a way that the identity of the students could be determined, even without their names, this could be a disclosure of personal information.|
Personal information can be recorded in any format. In a school board setting, this may include:
- paper records, such as report cards, class lists, or printed special education records, including individual education plans, safety plans, or behaviour plans
- electronic records, such as electronic student attendance records
- photographs, including yearbook images
- video footage, including from surveillance cameras located in schools, or from video collected for professional development